SQF Certification Success
"ASI is always great to work with. They operate with prompt service, follow up, integrity, and expertise. The inspector reps are helpful in educating us and always work closely with us to achieve our Food Safety goals."
DAN PROBST, PRESIDENT FOX RIVER DAIRY CORPORATION
WHAT IS SQF CERTIFICATION?
Safe Quality Food (SQF) Certification is a globally recognized food safety and quality program administered by the SQF Institute (a division of FMI, the Food Industry Association). SQF is one of the certification schemes benchmarked by the Global Food Safety Initiative (GFSI) meaning it meets international standards for food safety systems. Achieving SQF certification signals that a company’s products have been produced, processed, and handled according to rigorous food safety and quality standards. It is the only GFSI-recognized program that covers the entire food supply chain “from farm to fork” – including primary production, food manufacturing, packaging, distribution, retail, and food service.
In practical terms, SQF certification serves as an independent verification of your food safety management system. While not mandated by U.S. law, it has become a de facto requirement for doing business with many major retailers and food companies. SQF certification enhances a company’s credibility and market access by demonstrating compliance with globally harmonized food safety standards. For U.S. food producers, SQF offers a structured path to not only ensure product safety but also meet customer and regulatory expectations in the highly regulated food industry.
SQF AUDITS AND SQF CERTIFICATION
ASI can assist your company in achieving SQF certification.
LEVELS OF SQF CERTIFICATION
One size doesn’t fit all – SQF offers multiple certification levels so that businesses of different sizes and maturities can choose the appropriate program. Historically, SQF certifications were referred to as Level 1, 2, and 3, but today they are structured as three main programs.
LEVEL 1
PROGRAM 1
SQF Fundamentals
The Path: Companies often start with the Fundamentals Program to establish basic systems, then progress to the Food Safety Code, and finally adopt the optional Quality Code (Level 3) for the most comprehensive certification.
LEVEL 2
PROGRAM 2
SQF Food Safety Code
GFSI Recognition: For most major customer requirements, you will need to achieve at least Level 2 (SQF Food Safety Code), as this is the level that meets the stringent Global Food Safety Initiative (GFSI) benchmarks.
LEVEL 3
PROGRAM 3
SQF Food Safety and Quality Code
Quality Component: Only Level 3 includes a mandated focus on the quality of the product (consistency, defects, specifications) in addition to its safety.
REQUIREMENTS FOR SQF CERTIFICATION

- Study the relevant SQF Code for your industry, such as Food Manufacturing or Food Packaging
- Determine your Food Sector Category (FSC) to identify which specific requirements apply to your operation
- Select the desired certification level based on your business needs and customer requirements
- Level 2 is the most common certification level and is recognized by the Global Food Safety Initiative (GFSI)

- Register your facility in the SQFI Assessment Database to officially begin the certification process
- This registration is mandatory and requires an annual fee to maintain your site's active status
- Registration must be completed before you can schedule a certification audit with an accredited certification body
- Your registration allows your facility information to be tracked within the global SQF system

- Designate a full-time employee to serve as your facility's SQF Practitioner who will be responsible for overseeing the SQF System
- The SQF Practitioner must complete HACCP training to understand the principles of hazard analysis and critical control points
- This individual must thoroughly understand the SQF Code requirements and how they apply to your specific operation
- The SQF Practitioner must be competent to implement, maintain, and continuously improve the facility's HACCP plan and overall food safety system

- Develop a comprehensive HACCP-based Food Safety Management System that meets all requirements of the SQF Code
- Establish and document Prerequisite Programs, including Good Manufacturing Practices (GMPs) or Good Agricultural Practices (GAPs) depending on your sector
- Create a detailed Food Safety Plan that identifies hazards, establishes critical control points, and defines monitoring procedures
- Develop supporting policies and procedures that cover all elements of the SQF System, including supplier approval, allergen management, traceability, and employee training

- Put all documented procedures and policies into practice throughout your facility to ensure they become part of daily operations
- Train all employees on the new procedures relevant to their roles and responsibilities within the food safety system
- Begin collecting records and documentation that demonstrate consistent implementation of your food safety practices
- Ensure your system has been actively in effect for at least 90 days prior to scheduling your certification audit, as auditors will require evidence of this operational history

- Perform a comprehensive internal audit that covers all elements of your SQF System to verify compliance with code requirements
- Identify any gaps, non-conformances, or areas for improvement through your internal audit process
- Implement corrective actions to address any issues found during the internal audit before the official certification audit
- Conduct a Management Review of the SQF System to evaluate its effectiveness, discuss audit findings, and demonstrate leadership commitment to continuous improvement

- Choose an SQFI-licensed Certification Body from the approved list of accredited third-party organizations authorized to conduct SQF audits
- Research certification bodies based on their experience with your industry sector, auditor qualifications, and service quality
- Contact your selected certification body to discuss your facility's scope, size, and specific certification needs
- Schedule your certification audit date, ensuring it occurs after your system has been implemented for at least 90 days

- The certification audit consists of two distinct stages that must be completed for initial certification
- Stage 1 is the Desk Audit, where the auditor conducts an off-site review of your documented food safety system, policies, and procedures
- Stage 2 is the Facility Audit, which involves an on-site inspection of your operations, equipment, and facilities
- During the on-site audit, the auditor will observe practices, interview staff members, and verify that documented procedures match actual implementation

- Review any non-conformities (deviations from SQF requirements) identified by the auditor during the certification audit
- Implement immediate corrections to address each non-conformity and bring your system into compliance
- Conduct a root cause analysis to identify the underlying reasons why each non-conformity occurred
- Provide evidence of corrections and root cause analysis to the certification body within the set timeframe, typically 30 calendar days from the audit

- The Certification Body conducts a technical review of the completed audit report and all submitted corrective actions
- The certification body verifies that all non-conformities have been adequately addressed and closed
- If all SQF Code requirements are met and corrective actions are acceptable, your facility is officially granted SQF certification
- Your certification and audit results are published in the SQFI Assessment Database, making your certified status visible to customers and stakeholders

- SQF certification is valid for a period of 12 months from the date of issuance
- An annual surveillance audit must be conducted each year to maintain your certified status and verify ongoing compliance
- Schedule your annual audit before your current certification expires to ensure continuous certification without gaps
- Continue maintaining and improving your SQF System throughout the year to remain audit-ready and demonstrate commitment to food safety excellence

- Facilities certified at SQF Level 2 or Level 3 must undergo one unannounced audit within each three-year certification cycle
- The unannounced audit occurs without prior notice to the facility, testing your ability to maintain consistent food safety practices at all times
- This surprise audit ensures that your SQF System is always operational and not just prepared for scheduled audit dates
- The unannounced audit fulfills one of your annual audit requirements and demonstrates your facility's ongoing commitment to food safety compliance
ASI: SQF CERTIFICATION SERVICES
ASI Food Safety can support in preparation for SQF certification in several ways:
THE SQF PROCESSS
The process of obtaining Safe Quality Food (SQF) certification typically involves several key steps:
Download, your FOOD SAFETY CODE below, and understand SQF requirements
SQF CODES AND CHECKLIST

This concise code is your complete solution for plant-based food safety, covering everything from the start of the supply chain to final packing. It applies to specialized areas like indoor growing and sprouted seed production, traditional outdoor cultivation of fresh produce and nuts, as well as all packhouse and storage operations for fresh goods and grains, ensuring coverage for both intensive and broad-acre agricultural operations.

The Primary Animal Production Code is the comprehensive standard for livestock and honey producers. It specifically covers the entire range of operations for raising, capturing, and harvesting all types of livestock and game animals (for meat, milk, and eggs), as well as apiculture (beekeeping), ensuring safety and quality from the farm gate onward.

The Aquaculture Code is the specific standard for businesses engaged in intensive seafood farming. It provides the necessary requirements for safety and quality in the controlled environment operations of raising and harvesting fish and shellfish.

The Food Manufacturing Code is the unified standard for all processed food production, covering a comprehensive range of Food Sector Categories (FSCs) including dairy, honey, and egg processing; the manufacture of bakery and snack foods; fruit, vegetable, nut, and juice production; canning and UHT operations; beverages, confectionery, and preserved foods; and the production of ingredients, recipe meals, oils, fats, cereal grains, and food processing aids, as well as repackaging.

The Animal Product Manufacturing Code is the specialized standard for secondary production of animal-derived foods. It comprehensively applies to Food Sector Categories (FSCs) involving slaughtering, boning, and butchery operations, the production of manufactured meats and poultry products, and all aspects of seafood processing.

The Dietary Supplement Manufacturing Code is the dedicated standard for all operations within the Dietary Supplement Manufacturing Food Sector Category (FSC), ensuring safety and quality from raw materials through final product assembly.

The Pet Food Manufacturing Code is the specific standard designed for all operations within the Pet Food Manufacturing Food Sector Category (FSC), ensuring safety and quality in the production of food for companion animals.

The Animal Feed Manufacturing Code is the dedicated standard for all operations within the Animal Feed Manufacturing Food Sector Category (FSC), ensuring the safety and quality of products intended for animal consumption.

The Storage and Distribution Code is the specific standard for businesses managing the final stages of the supply chain. It applies directly to the Storage and Distribution Food Sector Category (FSC), covering all requirements for safe warehousing, transportation, and distribution of food products.

The Manufacture of Food Packaging Code is the specific standard for businesses in the Manufacture of Food Packaging Food Sector Category (FSC), ensuring the safety and suitability of materials used to contain food products.

This concise code is your complete solution for plant-based food safety, covering everything from the start of the supply chain to final packing. It applies to specialized areas like indoor growing and sprouted seed production, traditional outdoor cultivation of fresh produce and nuts, as well as all packhouse and storage operations for fresh goods and grains, ensuring coverage for both intensive and broad-acre agricultural operations.

This concise code is your complete solution for plant-based food safety, covering everything from the start of the supply chain to final packing. It applies to specialized areas like indoor growing and sprouted seed production, traditional outdoor cultivation of fresh produce and nuts, as well as all packhouse and storage operations for fresh goods and grains, ensuring coverage for both intensive and broad-acre agricultural operations.
COST FOR SQF CERTIFICATION
SQF Certification is a crucial investment, not a single cost. The total price for certification is highly variable and depends on several moving parts. To budget successfully, you need to account for four key areas: the mandatory SQFI Site Registration Fee, the significant cost of the third-party Certification Audit (which varies by facility size), the required training for your SQF Practitioner, and any necessary facility improvements or consulting services. Treat the cost as an overall project investment, not just a one-time audit expense.
The fee charged by an SQFI-licensed Certification Body (CB) to conduct the audits. This includes the on-site inspection, report writing, and administrative costs.
Typical Cost Range:
$4,500 – $9,000+ USD (Varies based on facility size, complexity, and CB's travel/admin fees)
An annual fee paid directly to the Safe Quality Food Institute (SQFI) to register your site in their global assessment database.
Typical Cost Range:
$250 – $800 USD (Varies by code, e.g., higher for combined Food Safety and Quality)
Costs for required training, especially for your designated SQF Practitioner (who must have HACCP or PCQI training).
Typical Cost Range:
$800 – $1,300+ USD per practitioner for training courses.
Hiring an SQF consultant to perform a gap analysis, develop documentation, and guide implementation. Highly recommended if you are new to the standard.
Typical Cost Range:
$2,500 – $12,000+ USD (Highly dependent on the level of support required)
Any necessary upgrades to the facility, processes, or equipment to meet the required SQF standards.
Typical Cost Range:
Highly Variable (From minor expenditures to substantial capital investment)
BENEFITS OF BECOMING SQF CERTIFIED
Achieving SQF certification yields numerous benefits that go beyond just having a certificate on the wall. It can transform your business operations and open new opportunities.
SQF certification is a powerful marketing tool – it opens doors to major retailers, foodservice companies, and export markets that insist on certified suppliers. Many U.S. and international buyers will simply not do business with you unless you have a GFSI-backed certification like SQF. Thus, certification can be the deciding factor in landing contracts and entering new markets. It levels the playing field for smaller producers to compete for big clients. In many cases, being certified is the only way to get on preferred supplier lists. Companies often report that after getting SQF-certified, they were able to attract a broader customer base and increase sales.
At its core, SQF is about preventing food safety incidents. By rigorously identifying hazards and implementing controls, you reduce the risk of foodborne illness or recalls linked to your products. Protecting consumers is obviously the right thing to do, and it also protects your brand from the devastating impact of a major recall or food safety crisis.
In fact, studies have shown that facilities implementing GFSI-recognized programs saw a significant reduction in recalls over time (one study noted a 34% reduction in recalls over 4 years after adoption). Fewer incidents mean saved lives, avoided costs, and preserved reputation.
SQF certification signals to all stakeholders – from business partners to end consumers – that your company takes food safety seriously. It’s an independent validation that you’ve invested in a top-tier food safety management system. This boosts your brand’s credibility and reputation. You can use the SQF shield/logo (per SQF rules) to communicate your commitment to quality and safety. Being able to say “We are SQF Certified” sets you apart from competitors who are not certified, potentially giving you a competitive edge. It instills confidence in buyers that they won’t face surprises with your products.
A practical benefit many companies enjoy is a decrease in the number of second-party audits from customers. Instead of hosting dozens of audits from each big client every year, an SQF-certified site often finds that customers rely on the SQF audit results and forego their own inspections. This can significantly reduce the disruption and cost associated with constant audits. Your one annual SQF audit can replace multiple individual customer audits, freeing up your quality team’s time.
Preparing for SQF pushes a company to thoroughly examine and strengthen its processes – from sanitation and pest control to traceability and documentation. Many businesses find that through SQF implementation they streamline operations, reduce waste, and improve product consistency. For example, SQF’s emphasis on record-keeping and monitoring can lead to better control of critical parameters (like cooking temperatures, or storage conditions), which in turn means fewer defects and less rework.
Additionally, maintaining an SQF system encourages continuous improvement. The discipline of internal audits, management reviews, and corrective actions drives operational excellence year-round, not just at audit time.
As mentioned, SQF’s alignment with U.S. regulations (like FSMA) means that certified companies are generally well-prepared for regulatory inspections. Your Hazard Analysis and risk-based preventive controls under SQF mirror what FDA inspectors look for. Also, SQF requires compliance with all applicable food safety laws as part of being certified. This reduces the likelihood of compliance violations and can be viewed favorably in the event of any regulatory review. Essentially, SQF helps you “kill two birds with one stone” – satisfying your customers and the regulators with one robust program.
The process of getting certified often elevates the knowledge and engagement of your workforce. SQF mandates training for employees, involvement of senior management, and clear assignment of responsibilities. Achieving and maintaining certification can be a point of pride for your team, leading to a stronger food safety culture where everyone understands the importance of their role in food safety. This cultural shift can yield intangible benefits like higher morale and lower turnover among quality and production staff, who see that the company is committed to doing things the right way.
WHO NEEDS SQF CERTIFICATION?
SQF is applicable across the food supply chain – but do you need it? Here we highlight which types of organizations and roles typically pursue SQF and why it’s valuable to them.
Finally, it’s worth noting that SQF isn’t just for manufacturers. The program includes specific codes for primary producers (farms), food packaging manufacturers, storage & distribution centers, retail operations, and even foodservice. So, segments like packaging suppliers or cold storage warehouses pursue SQF to meet the expectations of their food-producing clients. If your business touches food or food-contact materials and you want to be part of the larger food industry supply chain, SQF certification is likely to become either a competitive advantage or a requirement for staying in the game.
Smaller food manufacturers, growers, or processors often seek SQF certification when they plan to scale up or target larger buyers. If you’re a local or regional supplier looking to get your products into national grocery chains, club stores, or big distributors, SQF can be your golden ticket. It shows that despite being “small,” your operation meets the same rigorous standards as larger companies. SQF has options like the Fundamentals Program to make certification attainable for developing. In a marketplace where food safety incidents can put a small company out of business, certification also provides peace of mind and credibility to help you compete. In short, any company – big or small – that wants to supply safe food to the wider U.S. market should consider SQF as a means to prove their mettle.
For large food enterprises, especially those with multiple facilities, SQF certification provides a standardized framework to manage food safety across all sites. Enterprise compliance teams use SQF to ensure each plant or operation is meeting a globally recognized benchmark. This is invaluable for corporations that supply major customers worldwide – SQF (and other GFSI certifications) become a common language of compliance. Moreover, corporate quality managers often integrate SQF requirements into their internal policies to drive consistency. These teams benefit from SQF because it simplifies customer negotiations (“Yes, all our 10 plants are SQF Level 2 certified”) and reduces the need for customer oversight. Enterprise-level adoption of SQF is often part of a broader compliance strategy, demonstrating to stakeholders (including boards and insurers) that the company adheres to best-in-class food safety practices. For example, a multinational might require all its co-manufacturers and subsidiaries to get SQF-certified to ensure uniform standards.
The individuals on the front line of food safety – quality assurance managers, food safety directors, SQF Practitioners – have a lot to gain from SQF. For them, the certification provides a clear goal and structure for their food safety management system. Being the designated SQF Practitioner (a role SQF requires at certified sites) elevates a professional’s responsibility and visibility within the company. Many food safety managers pursue SQF certification as a way to foster continuous improvement in their facility and to get support from upper management (since SQF demands management commitment). It’s also a point of professional pride; an SQF Practitioner is effectively the champion ensuring that the site is always “audit-ready.” If you are a QA/Food Safety manager, SQF certification can be your ally – it gives you authoritative backing when requesting resources (“we need this new sanitary design equipment to meet SQF code”), and it provides ongoing education through SQF’s guidance documents and training network. In essence, anyone tasked with ensuring food safety in an organization “needs” SQF or a similar certification to structure and validate their efforts.
FAQs ABOUT SQF CERTIFICATION
Every site seeking certification must designate a full-time employee as an SQF Practitioner. This individual is the go-to person for all things related to the site's SQF system.
Key responsibilities of an SQF Practitioner include:
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Developing, implementing, and maintaining the facility's food safety and quality plans.
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Overseeing the internal audit program to ensure the system is working as intended.
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Keeping up-to-date with any changes to the SQF Code.
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Acting as the main point of contact during the official certification audit.
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Ensuring that all relevant staff are trained on their food safety responsibilities.
To qualify as an SQF Practitioner, the individual must have a thorough understanding of the SQF Code and have completed formal HACCP training.
An SQF audit is a comprehensive evaluation of your facility's food safety and quality management system. The initial certification audit consists of two main parts:
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Desk Audit: A thorough review of your documented policies, procedures, and food safety plans to ensure they meet the requirements of the SQF Code.
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Facility Audit: An on-site inspection where the auditor observes your processes, interviews staff, and reviews records to verify that you are following your documented system.
For recertification, only the facility audit is typically required annually.
During the audit, the auditor will identify any areas where your system does not meet the SQF Code's requirements. These are called non-conformances and are graded based on their severity:
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Minor: A minor deficiency that is unlikely to cause a food safety failure.
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Major: A significant deficiency that could lead to a failure of the system or a food safety risk.
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Critical: A breakdown of the system that has resulted in or could lead to unsafe food.
Your facility will receive a numerical score based on the number and severity of any non-conformances. To achieve certification, you must address all non-conformances within a specified timeframe. A single critical non-conformance results in an automatic failure of the audit.
SQF, BRCGS (Brand Reputation Compliance Global Standards), and FSSC 22000 (Food Safety System Certification) are all internationally recognized food safety standards benchmarked by the Global Food Safety Initiative (GFSI). While they share the common goal of ensuring food safety, there are some key differences:
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Geographic Popularity: SQF is most widely used in North America and Australia, while BRCGS has a strong presence in the UK and Europe. FSSC 22000 has broad global recognition as well.
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Structure and Focus: The standards have different structures and may place emphasis on slightly different areas. For example, SQF has a distinct, optional Quality Code that allows for a "Quality Shield" on product packaging.
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Scoring Systems: Each standard has its own unique scoring or grading system for audits.
The best choice for your business often depends on your specific industry sector and the requirements of your customers.
To ensure that certified sites maintain their food safety standards at all times, the SQF program requires one unannounced audit within each three-year certification cycle. This means that once every three years, an auditor will arrive at your facility without prior notice to conduct your annual recertification audit. The goal of unannounced audits is to promote a culture of constant readiness and ensure that what the auditor sees is a true reflection of your day-to-day operations.
Maintaining your SQF certification is an ongoing process that requires continuous effort. Key activities for maintaining your certification include:
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Annual Recertification Audits: Completing a successful audit each year before your certificate expires.
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Regular Internal Audits: Continuously monitoring your own systems to identify and correct issues proactively.
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Management Reviews: Holding regular meetings to review the performance of your food safety and quality system.
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Staying Current: Keeping up with any updates to the SQF Code and food safety regulations.
THE ASI DIFFERENCE
ASI doesn't just provide services; we create partnerships. We're committed to your success and your journey towards SQF certification. With ASI by your side, you're not just meeting a certification standard; you're embracing a culture of excellence.
Make the choice that reflects your commitment to food safety and quality. Choose ASI as your trusted partner on the road to SQF certification. Your success is our mission, and together, we'll build a safer, more prosperous food future.
